Bargaining Unit: District Employees Association
Salary Code: 17
FLSA Designation: Nonexempt
Revision Date: 10/15/18
Under general supervision of the Supervisor of Procurement and Fleet Services, procures materials, supplies, services, equipment and performs clerical work related to the purchasing records for historical purposes. Buyer is a single position classification.
EXAMPLES OF WORK PERFORMED:
The information below is meant to serve as examples of the job duties and responsibilities for this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed.
- Reviews and evaluates Purchase Requests for quality, suitability, budget coding, and quantity of materials, supplies, and equipment.
- Prepares and reviews Purchase Requests for clarification and adherence to District policies and procedures.
- Places orders to purchase standard and non-standard materials, supplies, and equipment and assists in the follow-up on contracts for materials, supplies, and equipment.
- Tracks and expedites purchase orders and ensures accurate delivery dates, and receiving of shipments.
- Confers with District departments and corresponds with vendors regarding quality, cost, terms, delivery, discounts, or transportation of ordered materials; make adjustments when errors have occurred.
- Locates sources of supply, performs price and cost analysis, evaluates quality and suitability of supplies and materials. Recommends diversified sources for purchasing materials, supplies, and equipment.
- Evaluates problems, makes recommendations, and represents the District in a professional manner while resolving vendor related inquiries.
- Participates in the preparation, administration, and monitoring of District budgets.
- Provide purchasing planning and control information by collecting, reviewing, and summarizing data and trends.
- Prepares reports, correspondence, and statistical data; maintains records and files.
- Represents the District at various meetings and/or appointments.
- Interviews and assists in the evaluation of vendors and acquires catalogs and other literature, as necessary, regarding quality of products, prices, and new or changing products.
- Assists in the preparation materials and evaluation of informal bids, as appropriate.
- Performs other duties as assigned.
Education and Experience: Any combination of equivalent education and experience that has led to the acquisition of the knowledge required by the position. A typical way of acquiring the knowledge would be:
Completion of one (1) year of college (30 semester units), including course work in purchasing, public or business administration, or related field, and three (3) years of experience in a responsible position performing activities in purchasing of supplies, inventory control, and procurement work experience that included; preparing, reviewing, and/or evaluating, requisitions, bids, and/or contracts, or any combination thereof;
Four (4) years experience performing administrative support; clerical, technical, paraprofessional work which involved the knowledge, interpretation, and application of policies, rules, regulations, and procedures calling for interaction with vendors/contractors, the public, staff at various organizational levels or representatives from other agencies or organizations.
- Procedures, techniques, and legal aspects of purchasing a variety of materials.
- The identification, use, and lot sizes commonly used in purchasing materials and supplies.
- Standard price and purchasing reference sources.
- Specification and contract writing.
- Accounting and statistics as applied to purchasing.
- Computer applications in the performance of duties and responsibilities.
- Department practices, policies, and procedures necessary to complete work assigned.
- Principles and practices of effective customer service.
- Understand, interpret, and apply department policies, rules, regulations, and procedures.
- Effectively and independently manage multiple work assignments, set priorities, and meet established deadlines.
- Develop and maintain records and files.
- Review detail with a high level of accuracy.
- Maintain a high degree of initiative, maturity, integrity, loyalty, accountability, creativity, and good judgment.
- Understand and carry out oral and written instructions.
- Establish and maintain effective working relationships at all organizational levels and with the public.
- Operate a District vehicle observing legal and defense driving practices.
- Moderate lifting of supplies and materials up to 50 pounds.
- Possess physical characteristics to perform the critical and important duties of the job, including sitting, kneeling, standing, and walking on uneven ground.
- Faced with interruptions and noisy work environment.
- Exposure to computer screens.
- Possession of a valid California Class C Driver’s License with a driving record acceptable to the District’s automobile insurance provider is required.
- Ability to type 35 WPM.