Bargaining Unit: Unrepresented
Salary Code: 14
FLSA Designation: Nonexempt
Revision Date: 09/01/19
Under general supervision of the Supervisor of Human Resources and Administration, performs a variety of specialized clerical and technical duties in the administration of the centralized human resources system; including Employee Benefits, Classification and Compensation, Employee Relations, Performance Management, Recruitment and Selection, and Workers’ Compensation and Risk Management. Human Resources Assistant is a single confidential position classification.
The Human Resources Assistant is an entry level classification. The Human Resources Assistant differs from the Human Resources Technician in that this position performs duties under close supervision.
EXAMPLES OF WORK PERFORMED
The information below is meant to serve as examples of the job duties and responsibilities for this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed.
- Performs a variety of specialized clerical and technical duties in the administration of the centralized human resources system and office services including filing, duplicating, collecting and distributing materials, processing forms and applications, assisting District employees and applicants with completing paperwork.
- Prepares and processes employee status transactions into the District’s Human Resources database.
- Provides information and assistance to District employees, job applicants, and the general public regarding assigned personnel functions, responds to inquiries and provides information concerning related standards, requirements, policies and procedures.
- Provides assistance in the administration of the District’s employee training and safety programs, schedules employee and safety training classes and prepares and updates related policies and procedures.
- Provides assistance for completeness, accuracy, and compliance, and processes transactions for health, life and disability insurance documents.
- Assists with the preparation of reports, correspondence, and statistical data related to classification surveys, Equal Employment Opportunity, and California Occupational Safety and Health Administration.
- Maintains confidentiality and discretion of information related to personnel files, procedures, forms, records and personnel actions of employees, supervisors, managers and District operations.
- Serves as a resource for District employees, supervisors, and managers related to wages, benefits, personnel procedures, promotional opportunities and other general Human Resources Department questions.
- Develops and maintains effective working relationships with those contacted in the performance of assigned duties.
- Operates a variety of office equipment including calculators, copiers, fax machines, computers, and assigned software.
- Performs other duties as assigned.
Education and Experience
Any combination of equivalent education and experience that has led to the acquisition of the knowledge required by the position. A typical way of acquiring the knowledge would be:
Possession of a United States’ high school diploma, GED, or equivalent and Two (2) years of full-time, paid comprehensive human resources experience in a comprehensive human resources system.
Four (4) years experience performing administrative support, clerical-technical; paraprofessional work which involved the knowledge, interpretation, and application of policies, rules, regulations, and procedures calling for interaction with the public, staff at various organizational levels, or representatives from other agencies or organizations.
- Terminology, methods, techniques, principles, procedures and practices of human resources administration, including recruitment and examination, job analysis, position classification, benefit administration, risk management and safety training programs.
- Applicable federal, state, and local laws and regulations pertaining to equal employment opportunity and affirmative action programs.
- Understanding, interpreting and applying rules, regulations, policies, laws and ordinances.
- Modern office practices and procedures, filing systems, and records management.
- Work independently with minimum supervision and direction.
- Develop and maintain effective interpersonal relationships.
- Demonstrate and maintain a high degree of maturity, integrity, and good judgment.
- Manage a variety of duties which may be interrupted or changed by immediate circumstances.
- Analyze technical information, evaluate alternatives, and make independent judgements within established guidelines.
- Maintain confidentiality concerning employee files.
- Maintain accurate records and files.
- Prepare complete and accurate reports and documents.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as the public.
- Operate a District vehicle observing legal and defense driving practices.
- Lifting, carrying, and/or pushing of supplies and materials up to 10 pounds.
- Possess the physical characteristics to perform the critical and important duties of the job, including the sustained posture at a computer station for prolonged periods.
- Faced with interruptions and noisy work environment.
- Possession of a valid California Class C Driver’s License with a driving record acceptable to the District’s automobile insurance provider is required.