Bargaining Unit: Office and Clerical Employee Unit
Salary Code: 20
FLSA Designation: Nonexempt
Revision Date: 03/01/19
Under general supervision of the Supervisor of Procurement and Fleet Services, plans, directs, schedules, controls and coordinates the operation of the District’s auto shop, central warehouse and storage yards, including the receipt, storage, handling and issuance of materials, supplies and equipment; determines stocking levels and reorder points for material.
The Senior Automotive & Warehouse Coordinator position plans, organizes, schedules and directs staff performing automotive, truck, and heavy equipment repair and maintenance. This position provides technical and functional supervision over assigned staff. The Senior Automotive & Warehouse Coordinator is a single position classification.
EXAMPLES OF WORK PERFORMED:
The information below is meant to serve as examples of the job duties and responsibilities for this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed.
- Plans, organizes, schedules, directs and reviews the work of staff performing repairs, overhaul and maintenance of automotive vehicles, light trucks, construction-type mobile, earth-moving and load-lifting equipment and various heavy-duty, portable and stationary engines.
- Instructs and trains staff in repair and maintenance procedures; and the use of automotive diagnostic and repair equipment.
- Observes and enforces safety regulations and ensures safe practice of methods and procedures.
- Oversees the operation of automated fleet and fuel management systems and waste oil management.
- Plans, schedules, coordinates and executes receiving, storing, transporting, issuing and salvaging activities.
- Recommends or implements changes in reorder points, economic order quantities, changes in service level and catalog descriptions, operating procedures, methods, and storage layout.
- Determines stock numbers to new items; and recommends disposal of obsolete and slow-moving items.
- Reviews daily stock activity reports which include; receiving and issuing reports, irregularity reports, materials requests and purchase orders.
- Develops and maintains current reports such as Issue History and Automotive Parts Usage.
- Maintains communication and partnership with District departments to ensure materials are available for daily work and may include emergency purchases as required.
- Supervises and conducts periodic inventories of materials and equipment, investigates and reconciles discrepancies in inventories.
- Establishes, implements, and monitors warehouse and distribution standards, procedures and operations to ensure compliance, safe handling and storage of materials.
- Ensures performance and maintenance of the District’s field offices’ security systems and recommends contractors as needed.
- Responds to the emergency situations at the worksite during non-working hours.
- Assists in the preparation of the department’s annual budget and monitors expenditures.
- Assists in the acquisition of materials, equipment and services by preparing requisitions and securing specifications, cost information and product availability necessary for the completion of assigned tasks.
- Perform other duties as assigned.
Education and Experience
Any combinationof equivalent education and experience that has led to the acquisition of the knowledge required by the position. A typical way of acquiring the knowledge would be:
Completion of one (1) year of college (30 semester units) with course work in Automotive or Industrial Technology or a related field, and four (4) years of experience as a journey-level automotive/equipment mechanic and/or control over automotive/mechanical parts inventory shop; two (2) years of which must include lead or supervisory responsibilities.
- Air Resources Board On/Off Road Diesel Vehicle regulations.
- Methods, practices and equipment used in the receipt, storage, handling and issuing of materials and equipment.
- Inventory control software, techniques, and procedures.
- Rigging and techniques of load lifting and transport of materials and supplies.
- Methods and procedures used in repairing and maintaining all types of automotive, truck and heavy equipment.
- Federal, State, and local safety and performance regulations for maintenance facilities and the automotive trades, including CALOSHA requirements.
- Principles and techniques of supervision.
- Understand, interpret, and apply department policies, rules, regulations, and procedures.
- Communicate effectively.
- Diagnose defects in and repair a wide variety of automobile and construction equipment.
- Plan and supervise the work of skilled mechanics and other employees.
- Collect, compile and interpret technical and statistical data and analyze problems and prepare recommendations.
- Perform basic record maintenance of work performed.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as the public.
- Operate a District vehicle and/or equipment observing legal and defense driving practices.
- Heavy lifting of supplies and materials up to 100 pounds.
- Exposure to hazardous materials.
- Faced with interruptions and noisy work environment.
- Possess the physical strength and agility to work outdoors under adverse climatic conditions.
- Possession of a valid California Class C Driver’s License with a driving record acceptable to the District’s automobile insurance provider is required.