Bargaining Unit: At Will
Salary Code: Band D
Fair Labor Standards Act Designation: Exempt
Revision Date: June 26, 2026
GENERAL DESCRIPTION:
Under general direction of the Deputy General Manager of Finance and Administration, plans, organizes, directs, and supervises the District’s centralized procurement, warehouse operations, fleet management, and related facilities activities. Duties include the procurement, rental, and lease of all equipment, supplies, and services for the District; including supervision of staff performing procurement, warehouse, and automotive shop functions. The position is responsible for ensuring that procurement and contracting activities comply with applicable laws, regulations, and District policies. This classification is also responsible for the maintenance and repair of the Fresno building, grounds, and facilities. This is an “at-will management” position in which the incumbent serves at the discretion of the General Manager.
EXAMPLES OF WORK PERFORMED:
The information below is meant to serve as examples of the job duties and responsibilities for this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed.
- Plans, organizes, assigns, directs, reviews, and supervises the work of assigned staff engaged in procurement activities, central warehouse operations, and automotive shop operations.
- Assists with the development and implementation of policies, procedures, and standards for all aspects of the District’s automotive fleet management, including acquisition, assignment, operation, disposal, maintenance, and safety.
- Reviews, evaluates, and prepares Purchase Requests and formal procurement documents to ensure quality, suitability, proper quantities, and compliance with District policies and applicable regulations.
- Develops and participates in the preparation of specifications for formal solicitations when standards are not available.
- Administers the formal bidding process, including presiding over bid openings, evaluating results for responsiveness and responsibility, and recommending contract awards in accordance with applicable laws, regulations, and District policies.
- Establishes and enforces compliance with District purchasing and receiving policies, procedures, and internal controls, including the development and maintenance of inventory ordering points and procurement thresholds.
- Promotes, maintains, and develops diversified sources for purchase and surplus of materials and equipment.
- Develops and maintains effective vendor relationships while ensuring competitive pricing, quality, and service; monitors and evaluates vendor performance and implements corrective actions or sourcing adjustments as needed.
- Reviews bids and administers procurement and contracting activities for the District’s Expanded Irrigation System Improvement Program (EISIP), ensuring compliance with applicable requirements.
- Ensures contractors meet District insurance, indemnification, and risk management requirements prior to commencement of work and maintains compliance throughout contract execution.
- Administers, develops, and implements the service, repair, and replacement procedures for the District’s automotive fleet.
- Ensures procurement and contracting activities comply with applicable federal, state, and local laws and regulations, including California Civil, Labor, and Public Contract Codes; administers contracts, ensures appropriate terms and conditions, and monitors contractor compliance.
- Oversees warehouse operations and inventory control systems, including maintaining inventory accuracy, establishing reorder points, and implementing practices to ensure efficient, accountable, and cost-effective supply management.
- Administers the maintenance and repair of the Fresno building, grounds, and facilities.
- Participates in the development and administration of the department’s annual budget ; monitors expenditures and supports cost-effective operations across all assigned functions, including assisting in long-range planning for procurement, fleet management, facilities, and operational needs.
- Performs other duties as assigned.
CLASSIFICATION REQUIREMENTS:
Education and Experience
Any combination of equivalent education and experience that has led to the acquisition of the knowledge required by the position. A typical way of acquiring the knowledge would be:
Completion of two (2) years of college coursework and six (6) years of progressively responsible experience in procurement, fleet management, warehouse operations, or related functions, including at least three (3) years in a supervisory or management capacity.
Qualifying experience must include substantial responsibility in either public procurement and contract administration or fleet management operations, with demonstrated working knowledge and involvement in the other functional area. Experience must also include oversight of staff and responsibility for key operational or administrative functions such as purchasing, inventory control, fleet services, or contract administration.
A bachelor’s degree from an accredited college or university may substitute for up to two (2) years of the required non-supervisory experience only. The degree cannot be used to substitute for the required three (3) years supervisory or management experience.
Experience in a public agency or in an organization with formal procurement processes and regulatory compliance requirements is highly desirable. Experience in fleet maintenance, repair operations, or equipment management is also desirable.
Knowledge of:
- Applicable federal, state, and local codes, ordinances, and regulations pertaining to procurement and vehicles.
- Public bidding processes and competitive bid practices and procedures.
- Contract administration principles and risk considerations in public procurement.
- Environmental regulations and programs relating to vehicles and maintenance facilities.
- Procurement and financial practices, procedures and techniques used to acquire and maintain a wide variety of fleet vehicles and equipment.
- Repair and maintenance of automotive, truck, and heavy equipment.
- Inventory control systems and warehouse management practices, including the use of computer technology and awareness of technological development and trends in vehicle equipment and fuels.
- Budget accounting procedures.
Skills/Abilities to:
- Plan, organize, direct, and evaluate complex procurement, fleet, warehouse, and facilities operations.
- Interpret and apply applicable laws, regulations, contracts, and policies.
- Prepare clear, concise reports, specifications, and contract documents.
- Analyze operational and financial data and make sound recommendations.
- Supervise, train, motivate, and evaluate staff effectively.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as the public.
- Negotiate contracts and resolve disputes in a professional manner.
- Manage multiple priorities, work locations, and meet deadlines in a dynamic environment.
- Use computer systems and software related to procurement, inventory, fleet management, and budgeting.
- Operate a District vehicle observing legal and defensive driving practices.
WORKING CONDITIONS
- Light lifting up to 30 pounds.
- Work in all weather conditions.
- Possess physical capabilities sufficient to perform the essential duties of the position.
- May be exposed to mechanical, electrical, and environmental hazards associated with warehouse operations, fleet maintenance, and facilities oversight.
- May be required to work hours outside of the normal work schedule.
STANDARD REQUIREMENTS
- Possess a valid California Class C Driver’s license with a driving record acceptable to the District’s automobile insurance provider.
- Professional certifications such as Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or equivalent are desirable.
- Relevant certifications in fleet management (e.g., Certified Automotive Fleet Manager) are desirable.